CHANGE MANAGEMNET PLAN

Discussion Post 1 CHANGE MANAGEMNET PLAN Proposed Change – A change in the communication and coordination system of the organization. Reason for Change – It is required to change the communication and coordination pattern amongst employees and the administration as over the past few months, the lack of communication and a significant communication gap has been a major problem impeding the progress of projects and hindering the growth of the organization. Communication is a key factor for an organization to run smoothly and for a project to be completed on time a lack of communication is what leads to delays in the process of completion of a project. recently the forum has had a number of big projects and lack of communication and hence effective coordination has led to huge set back in several of these projects. It is therefore necessary for the organization to implement a change management plan in the aspects of communication as well as coordination (Parker, 2020). Intended Outcomes – Vintage and outcome of the present change management plan would be enhancing the effective communication amongst employees, between the administration and the employees, between the project manager and the employees. This will expectedly lead to increased and more efficient coordination patterns. The outcomes of this change management plan are expected to lead to the faster and more effective completion of projects and organizational growth. Estimated Duration – The implementation of the present change management plan is estimated to take around 4 months to be fully implemented around the organization. By the end of December, it is expected that around half of the organization will have already accustomed to the new changes in communication and coordination. By the end of January, it is expected that almost all individuals will have accustomed to this change and by the end of February, the change in communication and coordination will become a norm in the organization (Parker, 2020). Estimated Costs – The estimated cost for implementing this change management plan is $10,000. This includes the hiring of additional personnel to coordinate between the employees’ managers as well as administration. This also includes the conduction of workshops educating the employees as well as the managers on how to effectively communicate and get one’s point across run organization especially during a large project. Additional Factors to Consider – An additional factor that may be considered is a change in organizational boundaries due to the implementation of this plan. The hiring of new personnel and the adjustment to this new plan is also another factor that may need to be considered. This will also affect how managers communicate and coordinate with their employees and the manager-employee relationship. References Parker, L. D. (2020). Redesigning an International Pathway Program: a Change Management Plan (Doctoral dissertation, Capella University). ================================================================================================================================================================================================================================================================================================== Discussion Post 2 Project risk management planning When discussing project management, it is always essential to cover the aspects of risk management. Essentially, having a proper risk management plan notably impacts the success or the failure of the project. Based on Alchammari et al. (2021)’s study on large-scale projects, there is a linear and strong correlation between risk management and the project outcome. Interestingly, according to the study, both high levels of risks and low preparation or poor risk management planning negatively affect the project performance (Alchammari et al., 2021). Based on the importance of risk management, the process of planning should cover all possible types of risks known. It is important, however, to keep in mind that risk and uncertainties are inevitable, and the goal here is to identify the risk, their probability and create a mitigation policy (Zwikael & Ahn, 2011). Zwikael and Ahn (2011), in their study, highlight a number of risk categories from financial, technological, environmental, economic, and others. Take, for example, a project of redesigning a website; the risks might include the online payment system failure, higher than expected professional web designer fee, time-consuming design development, poor website usability, additional website feature requirements, or scope creep. Kendall and Kendall (2020), for the purpose of risk management planning, suggest adopting a fishbone diagram. As the name suggests, the diagram covers the risks categories, their sub-categories in a fishbone shape for better visualization. For instance, going back to the example of the website redesign, the quality-related risks could be divided into poor customer acceptance or satisfaction rate and a high number of system bugs. Only based on a clear vision of possible risks, their probability, and impact, a project manager is able to prepare by developing mitigation policies. Despite the importance of risk management planning, Zwikael and Ahn (2011)’s study showed that it only applies to medium and high-risk projects. Whereas for low-level risks project, extensive risk management planning might not be necessary. References Alchammari, K., Ali, B., & Alshammare, J. (2021). The relationship between project planning, risk management and knowledge integration on project success. Academy of Strategic Management Journal, 20(4), 1–11. Kendall, K. E., & Kendall, J. E. (2020). Systems analysis and design Global Edition (10th Edition). Pearson. Zwikael, O., & Ahn, M. (2011). The Effectiveness of Risk Management: An Analysis of Project Risk Planning Across Industries and Countries: The Effectiveness of Risk Management in Projects. Risk Analysis, 31(1), 25–37. https://doi.org/10.1111/j.1539-6924.2010.01470.x ================================================================================================================================================================================================================================================================================================== Discussion Post 3 Project change management planning – Project change management plan defines the role of the change control board and empowers it to manage and control the changes in the project lifecycle (Project Management Institute, 2017, p.116). Project managers often face situations in which project methodology, scope, quality, schedules, resources may change during the life of a project. One must manage it according to the instructions of the Project management office and change control board. Sometimes scope, budget, resources, and baseline may change over time, requiring stakeholders’ involvement in decision-making. The process of performing integrated change control uses tools to control the change. Governance control of the organization should provide a framework to meet the project’s strategic goal (Project Management Institute, 2017, p.117). Change management planning is essential for the project to be successful. In the absence of a change management plan, project failures and the deviation from the project goal may happen. For example, while implementation of technology, one must plan for the resistance of the personnel. When C-suite executives decide to change any system in the organization, the crucial factor is attending to the personnel resistance. There must be a change control plan for any change request. The change control board can deny the stakeholder’s request if deviating the baseline in a significant way. Another example is the environmental factor. Natural calamities may change the project schedule, and in that case, the board often approves the change request controlling the new timeline for the project completion. References Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide), (6th Ed., pp. 116-117). Newtown Square, Pennsylvania, Project Management Institute