Catering Needs

When participants are visiting the organisation for a meeting or when meetings will be taking place over

an extended period, you will need to inform the personnel responsible for catering about the number of

people who have confirmed numbers and any special dietary requirements.

Organising accommodation and transport

At certain times you may need to book or arrange accommodation for participants. It could be that you

have a small number of participants that are travelling a long distance or that the meeting is over a two-

day period. Your organisation may use an external company to arrange this, or you may need to book

accommodation yourself.

Your organisation may book accommodation regularly with one or two establishments and you may be

able to arrange this fairly easily. Other times, you may need to research for accommodation and you

should consider the particular participant requirements, cost and proximity to the meeting.

You may also be tasked to arrange for transport, such as taxis or train tickets. Once again, take into

consideration the cost and times of arranging transport. Book in advance and secure costs as much as

possible.